Business Administrator
We’re looking for someone to fill an important new role at Parcel that will strengthen our firm’s day-to-day operations, including overseeing finances, general administration and other internal processes. Our team of 10 staff provides professional advisory services to the Canadian real estate development and land use planning industries.
Why Us?
We Care
We care about each other, our clients and the communities we work in. We support each other and truly believe in an ‘all for one’ approach. No egos. No ‘rainmakers’. We all succeed together and we’re here to support each other.
We Take Care
We believe in investing in each other. Competitive compensation. Benefits. RRSP Match. Learning and development. Generous vacation time. Hybrid work opportunities.
We’ve Got Great Clients
We’re fortunate to work with, and for, some of the best in our industry, and so will you. We believe in learning from ‘being in the (virtual) room’ and we want you to be there with us, not stuck in a cubicle.
We’ve Got Big Dreams
Today we’re a small firm of like-minded people, but we’re growing quickly and ready for it. This isn’t our first rodeo and we’re excited to build on past experiences while bringing bold ideas to reach new heights.
Position Requirements
Business Administrator
University or college degree, preferably in Accounting / Bookkeeping / Business Administration or similar
Minimum 1-2 years of experience in an administrative support or business operations-based role
Familiarity with accounting-based software (i.e., QuickBooks)
Comfort and knowledge of the Microsoft Office suite of products (i.e. Word, Excel, PowerPoint)
Strong attention to detail, ensuring consistency across replicable tasks
Strong communication skills and professional demeanour, including both written and verbal formats
Excellent organizational and time management skills
Up to ~30 hours / week, Monday to Friday (with some flexibility regarding exact working hours, within the range of 8:00am - 6:00pm)
Flexibility to work-from-home (must be located within the Greater Toronto Area and available on-site, as needed)
Key Responsibilities
Business Administrator
Manage day-to-day accounts, including primary ownership of monthly invoice cycles, incoming accounts receivables, expense payments and other administrative processes
Manage payroll, expense reimbursements and other staff-related transactions
Prepare monthly / quarterly financial summaries and other internal reporting for review by senior management
Manage relationships and related administration with company accounts / clients, third-party vendors, suppliers, industry colleagues, etc.
Help maintain internal filing systems, databases and records management
Support HR tasks and office staff coordination (e.g., onboarding, assisting with workflow management, etc.)
Respond to other ad hoc / day-to-day tasks to ensure the smooth functioning of our team
Character Traits
Give a $#!t!
Being responsive, accurate and professional. Always striving for a higher quality of work.
Be “radically open-minded”
Striving to be the best, yet understanding that we are never going to be the smartest person in the room. Taking the opportunity to learn something (or finding a new room!).
Think Big Picture
Being detail oriented, thorough and getting into the weeds…but not forgetting to step back.
Take Care of Each Other
Having each other’s backs and always working towards outcomes that benefit the collective vs. the individual.
Know Our Role
Always “reading the room” and having an understanding of where we can contribute most effectively.
Focus on Clients
Understanding the client’s objectives and keeping them in focus.
